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Pre-Flight Check
- These instructions are intended specifically for setting up a new email account in Microsoft Outlook 2016 for Mac OS X 10.11.3.
- If you have not already created an email address on your server, visit our New User Tutorial: Creating E-Mail Addresses in cPanel.
- If you need to configure your email address in Outlook 2016 for Microsoft Windows, see How To Set Up Email in Outlook 2016. For other mail clients, check out our tutorial on setting up other email clients.
In the User name field enter your [email protected], then enter your IdentiKey password in the Password field. When completed, click Add account.Note: If prompted for a server address, enter outlook.office365.com, then click Add account again. Enter the following information to configure Outlook using Private (with SSL) settings: Email Address: Enter your email address. Password: Enter your email password. User Name: Enter your email address again. Type: Click the drop-down menu and select IMAP or POP. Mail Servers: mail.example.com where example.com is your domain name.
Creating a manual Outlook profile. The “manual” method is the less preferred solution and, the recommendation is to use this option only when we cannot implement any of the “former solutions” or, we have a special “affection” to the method of Manual configuration of Outlook mail profile. When you're opening Outlook 2016 for Mac for the first time, you have to click on Next (arrow) on the Welcome to Outlook screen, then on Get started to start the configuration. Click on Start Using Outlook. Click on Add Account. Click on Exchange or Office 365. Enter your E-mail address in the first field. To add your email account to Outlook, you’ll need an app password, also known as an application password. This is a different password than your regular email account password. One way you'll know you need an app password is if you see the following message: 2-factor authentication is set.
Step #1: Add or Edit the Email Account
- To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel.
- The setup process is slightly different depending on whether you have any existing email accounts configured in Outlook 2016:
- Setting up your first email account: If this is your first time setting up Outlook 2016, you will need to click on the envelope icon next to the third option: Other Email (iCloud, Google, Yahoo!, or other accounts):
- Setting up an additional email account: Once any email account has been set up in Outlook 2016, additional accounts can be added by clicking the plus sign in the lower left corner and selecting Other Email… from the pull-down menu:
- Changing the settings for an existing email account: Click on the account’s name in the account list on the left to make changes to any existing account in Outlook 2016, and skip ahead to Step #4: Editing an Existing Email Account.Note: You cannot edit an existing email account to directly change its connection method. To change an account from POP to IMAP or vice versa, simply add a new account for the email address as described below and select the desired connection type. Outlook 2016 will allow you to have multiple accounts for the same email address, so an account for [email protected] using IMAP can coexist with an account for [email protected] using POP. To prevent data loss, do not delete the existing account before adding a new one.
Step #2: Configuring a New Email Account
On the account information panel, enter the information as follows:
At first, you will only see the E-mail address and Password fields. Once you enter your email address, Outlook 2016 will recognize that you’re not attempting to connect to a web service such as iCloud, Google, or Yahoo, and will automatically expand the window to reveal all the fields shown in the image above.
- E-mail address: requires your complete email address, such as [email protected].
- Password: is the password associated with the email account.
- User Name: is your full email address. It should exactly match what you entered into the E-mail address field above.
- Type: you may select IMAP or POP. IMAP is recommended for its ability to sync messages between multiple devices (to learn more about the difference between the protocols, see IMAP vs POP3 email).
- Incoming server:
- When using standard (non-SSL) settings, use mail.yourdomainname.com
- When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
- The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
- Check the box next to Use SSL to connect (recommended)
- Outgoing server:
- When using standard (non-SSL) settings, use mail.yourdomainname.com
- When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
- The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
- Check the box next to Use SSL to connect (recommended)
Once you’ve entered all the requested information, click the Add Account button at the bottom of the window to create the account with your specified settings.
Step #3: Configure Security Settings
When you add your email account, an alert window may prompt you to review security settings. This is expected if you have not already purchased and installed a signed, third-party verified SSL certificate on your mail server. If you see no such prompt, then you’re all set and can begin using Outlook 2016 with your email account immediately.
If you do get a security prompt, which specifies that information that you view and send will be encrypted, note that Outlook 2016 will not be able to verify the security of the certificate through a third-party because you are the only authority validating it:
If you wish to proceed with the connection, you have two options:
- You can click the Continue button to proceed, with the caveat that you may need to accept the warning each time Outlook connects.
- Or, you can permanently store the certificate and treat it as trusted, by clicking Show Certificate and then checking the box next to Always trust … before clicking Continue. You will need to authenticate with your password to store the exception for your self-signed certificate.
Note: A self-signed certificate uses the same level of encryption as a third-party verified certificate; the difference is that it is you who are verifying your server’s identity and not a third party who is paid for the service. However, if you would prefer to use a third-party verified SSL certificate to cover core services (cPanel/WHM, POP3, IMAP, SMTP and FTP) on your server, you can find instructions for ordering and installing an SSL certificate at Install an SSL Certificate on a Domain using cPanel, and you’ll find a guide to installing your certificate on email and other core server services at Installing Service SSLs in cPanel. Should you find that you need any assistance, please feel free to contact a Heroic Support® technician who can assist with obtaining and installing an SSL from the vendor of your choice.
Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default.
Step #4: Editing an Existing Email Account
To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel.
Click on the name of the account in the left pane, and make the desired changes:
- User Name: is your full email address. It should exactly match the value of the E-mail address field above.
- Password: is the password associated with the email account.
- Incoming server:
- When using standard (non-SSL) settings, use mail.yourdomainname.com
- When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
- The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate incoming mail server value (POP3 should be 110 for non-SSL connections and 995 when using SSL; IMAP should be 143 for non-SSL connections and 943 when using SSL.)
- Check the box next to Use SSL to connect (recommended) for a secure connection.
- Outgoing server:
- When using standard (non-SSL) settings, use mail.yourdomainname.com
- When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
- The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate outgoing mail server value (25 for non-SSL connections and 465 when using SSL; Unlike many other mail clients, Outlook 2016 does not require you to use port 587 on Mac OS X).
- Check the box next to Use SSL to connect (recommended) for a secure connection.
- The More Options… button will allow you to configure authentication for the outgoing (SMTP) mail server:
- Authentication: Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type.
- User Name: This field can only be filled in if you use the User Name and Password authentication type. If enabled, it must be the full email address.
- Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password.
Bonus: Select IMAP Folders to Sync
By default, Outlook 2016 for Mac OS X will sync all IMAP folders. To specify which ones you want to sync, pull down under the Tools menu and select IMAP Folders… to bring up the Folder Browser.
In the Folder Browser, you will see a list of your accounts in the left pane.
Outlook Manual Setup Mac Computer
- In the first pane, click on the IMAP account’s name
- In the second pane, click on INBOX (or the desired custom folder, if listed)
- In the third pane, click on the folder to which you want to subscribe or unsubscribe.
- Folders to which you already are subscribed will be displayed in bold type, while folders to which you are not currently subscribed will be displayed in a light-face font. Note that on some versions of Mac OS X, the distinction can be almost imperceptible.
- Clicking on the name of a folder to which you are subscribed will allow you to click the red ( – ) Unsubscribe button in the top-left menu, and clicking on the name of a folder to which you are not subscribed will allow you to click on the green ( + ) Subscribe button in the top-left menu.
- You can not unsubscribe to default account folders, such as Drafts, Junk, Sent, and Trash.
Related Articles:
There are many different types of email accounts you can add to Outlook, including Office 365, Gmail, Yahoo, iCloud, and Exchange accounts.
Some third-party email providers, like Gmail, Yahoo, and iCloud, require you to change some settings on their websites before you can add these accounts to Outlook.
Outlook for PCOutlook for MacMobile email
These steps are the same whether you're adding your first email account or additional email accounts to Outlook.
- Select File > Add Account.
- What you see next depends on your version of Outlook.For Outlook 2013 and Outlook 2010Enter your name, email address, and password, and click Next.
- If prompted, enter your password again, then select OK > Finish to start using your email account in Outlook.
If you need instructions for adding an email account using advanced settings, see Use advanced setup to add a POP or IMAP email account in Outlook for PC.
To update your email settings such as incoming and outgoing server names, see Update your email settings in Outlook for PC.
Outlook won't accept my password
If Outlook won’t accept your password and you know you’re using the password for your email account, you might have an email account that requires additional security.
Gmail, Yahoo, iCloud, Outlook.com, and AOL accounts all use two-factor authentication to help verify that you’re the person trying to access your email account.
To add your email account to Outlook, you’ll need an app password, also known as an application password. This is a different password than your regular email account password. One way you'll know you need an app password is if you see the following message: 2-factor authentication is set up for your account. Please sign in using your application password.
The steps to obtain an app password are different for each email provider. Select your provider in the drop-down for instructions.
- Select your email account
Gmail does allow you to add your account to Outlook without setting up two-factor authentication and using an app password, but you must turn on a setting that allows 'less secure apps' to connect to your account. We do not recommend this setting. We recommend turning on two-factor authentication and using an app password.
To turn on two-factor authentication and get an app password, use the following steps.
- Go to Gmail from your browser, then select the Google apps icon in the upper right corner of the screen.
- Select My Account. Under Sign-in & security, select Signing in to Google.
- Under Password & sign-in method, if 2-Step Verification is OFF, click the > next to OFF. Otherwise, skip to step 4.
- On the first screen, click CONTINUE.
- If prompted, enter your Gmail password and then click NEXT.
- Enter your phone number and select whether you want to receive your verification codes by text message or a phone call. Then click NEXT.
- Enter the code you received and click NEXT.
- Click TURN ON to finish setting up 2-step verification.
- Return to the previous screen by clicking the left arrow at the top of the screen next to 2-Step Verification.
- Under Password & sign-in method, select App passwords.
- Enter your Google password and then select Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists, then select Generate.
- Google will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.
If you're using two-factor authentication for Outlook.com, use the following steps to generate an app password.
- Go to https://outlook.com, click your initials in the upper right, and then select View Account.
- Under Security, select Update.
- Under More security options, select Explore.
- Scroll down to the app passwords section, and then choose Create a new app password.
- Your app password will be displayed on the next screen. Make a note of this password, as you'll need it when you add your account to Outlook.
- Use the instructions at the beginning of this article to add your account to Outlook, but when Outlook asks for your password, enter your app password.
- Go to the Yahoo website from your browser and select the settings icon in the upper right corner of the screen.
- Select Account info > Account security. You may need to sign in again.
- If Two-step verification isn't turned on, you'll need to do that before you continue. Mac numbers help manual. Then select Manage app passwords.
- Select Outlook Desktop from the drop-down list, and then select Generate.
- Yahoo will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.
- Go to the Apple ID website from your browser and enter your Apple ID and password.
- If you've already turned on two-factor authentication, you'll receive a code on one of your devices. Enter this code to continue. Otherwise, turn on two-factor authentication.
- In the Security section, under APP-SPECIFIC PASSWORDS, select Generate Password..
- Enter a name for your password, such as Outlook, and select Create.
- Apple will display an app password for you. Copy this password (without the spaces) and enter this password when Outlook prompts you for a password.
Note: AOL and Verizon customers who need to update their account settings after AOL's recent change to their server settings should see the section Update your email settings in Outlook for Mac. When checking your encryption settings, make sure they're set to SSL, SSL/TLS, or Auto and not TLS only.
Add a new account quickly
Most email accounts, including Office 365, Exchange server accounts, Outlook.com, Hotmail.com, Live.com and Google accounts can be set up in a few quick steps.
- Select Outlook > Preferences > Account.
- Click the plus (+) sign > New Account.
- Type your email address > Continue.
- Type your password > Add Account. (Your screen might look different from this one depending on the account you're adding.)
- If adding a Yahoo, or other IMAP or POP account, you might be taken to those sites and asked to allow Outlook to access your mail, contacts, and calendars. Click Allow to continue.
- If you are adding Gmail, you will get a prompt within Outlook to sign-in to your Google account. This is for users who are on Build 16.15.18070902 and higher.Have you already added your Gmail account to Outlook then see, Improved authentication for existing Gmail users.
- Select Done to start using Outlook 2016 for Mac.
Improved authentication for existing Gmail users
If you have a Google account added to Outlook for Mac earlier to the release of improved authentication experience for Google IMAP accounts, then you will need to sign-in using the browser to connect to your account.
- Select Sign in to Google.
- Choose an account.
- You will be asked to allow Outlook to access your mail, contacts, and calendars. Choose Allow.
- You will be asked to return back to Outlook. Choose Allow.
- Select Done https://grabsite738.weebly.com/install-gimp-user-manual-mac.html. to start using Outlook 2016 for Mac.
Update your email settings in Outlook for Mac
Outlook Settings For Mac
- Select Tools > Accounts.
- Select the email account you want to change.
- Update your account description, personal information, username and password, or other settings, depending on the type of account you're editing.
- When finished with your updates, select OK.
Add more accounts
After your first account is set up, follow these steps to add all subsequent email accounts.
- Select Tools > Accounts.
- Click the plus (+) sign > New Account.
- Enter the email address of the account.
- Follow the prompts to complete the account setup.
Set up two-factor authentication for Gmail
Two-factor authentication is an extra layer of security for your account. Each time you log in to your Gmail account from a new device, you'll receive a single-use code on your phone. Enter this code to complete the sign-in.
- Go to Gmail from your browser, then select the Google apps icon in the upper right corner of the screen.
- Select My Account. Under Sign-in & security, select Signing in to Google.
- Select 2-Step Verification and follow the prompts.
Set up two-factor authentication for Yahoo
- Go to the Yahoo website from your browser and select the settings icon in the upper right corner of the screen.
- Select Account info > Account security. You may need to sign in again.
- If Two-step verification isn't turned on, you'll need to do that before you continue. Then select Manage app passwords.
- Select Outlook Desktop from the drop-down list, and then select Generate.
- Yahoo will display an app password for you. Make a note of this password (without the spaces) and use this as the password when adding a new account to Outlook.
Set up two-factor authentication for iCloud
Outlook Manual Setup Mac Pro
- Go to the Apple ID website from your browser and enter your Apple ID and password.
- If you've already turned on two-factor authentication, you'll receive a code on one of your devices. Enter this code to continue. Otherwise, turn on two-factor authentication.
- In the Security section, under APP-SPECIFIC PASSWORDS, select Generate Password..
- Enter a name for your password, such as Outlook, and select Create.
- Apple will display an app password for you. Make a note of this password (without the spaces) and use this as the password when adding a new account to Outlook.